When applying to IRCC for certain programs, you might need to submit a physical, paper-based application instead of applying online. This is a common requirement for some specific immigration categories. Here you will learn about linking your paper application to your IRCC online account.

If you choose to submit a paper application, you have the option to connect it to your online IRCC account. This is beneficial because it allows you to receive more up-to-date information about the progress of your application. By linking your paper application, you can get regular updates on its status directly through your online account. This can help you stay informed and aware of any developments or requirements related to your immigration process.

Linking Your Paper Application to Your IRCC Account – Understanding the steps 

1. Access Your IRCC Account:

  • Log in to your existing IRCC online account.
  • If you don’t have an account, create a new one using a GC Key or secure banking partner credentials.

2. Locate the Linking Option:

  • Once logged in, navigate to the section labeled “View the applications you submitted.” This is typically located towards the bottom of the webpage.
  • Look for the option that says “Add (link) your application to your account to check your status.”

3. Enter Application Details:

  • Provide the information from your original paper application. Use the most current details if you’ve made any updates.
  • You can choose which pieces of personal information to use for linking, such as your passport number, Unique Client Identifier (UCI), or Social Insurance Number (SIN).

4. Be Mindful of Attempts:

  • You have a limited number of attempts to link your application. If you’re unsuccessful after five tries, your account will be temporarily locked for 24 hours.

Benefits and Considerations of Linking Your Application

Once your application is linked:

  • Paperless Communication: You’ll receive all updates and communications regarding your application directly through your online IRCC account, eliminating the need for paper letters.
  • Representative Access: If you’re working with a representative, they will no longer have access to your application once it’s linked to your account. This is a security measure to protect your personal information.
  • Viewing Application Status: Your linked application will appear in the “View my submitted applications or profiles” section of your main account page. To check the status and any related messages, click on “Check status and messages.”
  • “Linking in Progress” Message: If you see a “Linking in progress” message, IRCC suggests checking your application status again at a later time to allow for the linking process to complete.

What to Do When IRCC Says “No Matches Found” for Your Application 

If you’re trying to link your application to your IRCC online account and receive a “no matches found” message, there are a few potential reasons for this:

1. Application Processing Time:

  • Mail or In-Person Submissions: If you submitted your application by mail or in person, it may take some time for IRCC to enter your information into their system.
  • Tracking and Confirmation: For mail submissions, using a courier with tracking and drop-off confirmation can help you monitor the progress of your application.
  • Direct Contact: Newcomers can also contact IRCC directly to inquire about the status of their paper applications.

2. Incorrect Application Category:

  • Specific Categories: Some immigration programs have different categories or subcategories. Ensure you’re selecting the correct category based on your specific situation.
  • Examples: For example, CEC applicants should choose “Canadian Experience Class,” not “Express Entry,” while FSWP applicants should avoid selecting “Federal Skilled Trades Program” (and vice versa).
  • International Experience Canada: Applicants for work permits through IEC should select the subcategory “International Experience Canada.”

3. Mismatched Information:

  • Exact Match: The information you enter into the IRCC system must match the information on your original application exactly.
  • Formatting and Accuracy: Double-check for any formatting errors, such as extra spaces or typos, in the fields you’re filling out.

Common problems with linking applications include:

1. Name Mismatch:

  • Passport Accuracy: Ensure your entered name matches the exact spelling on your passport.
  • System Consistency: IRCC uses passport information as a reference.

2. Family Member Count:

  • Include All Members: For family sponsorship applications, the “Number of family members” includes the sponsor, co-signer (if applicable), and other dependents.
  • Minimum of Two: The minimum number should be 2.

3. Place of Birth Discrepancy:

  • Passport or IMM 0008: Verify that the “City/town of birth” matches the information on your passport or IMM 0008 form.
  • Accurate Entry: Ensure there are no errors in the entered information.

Conclusion 

Linking your paper application to your IRCC online account offers several benefits, including receiving timely updates on your application status and accessing important information directly. By following the steps outlined in this guide, you can successfully connect your paper application and stay informed throughout the immigration process.